MAY 9TH | 7 TO 11 PM | LINCOLN CENTER
We will have PERKS-O-PLENTY for you, including FREE DRAFT BEER FROM ODELL'S JUST FOR YOU, food, special surprises, gifts, show tickets, and more. YOU ARE ALSO ELIGIBLE TO BUY RAFFLE TICKETS TO WIN 2 ROUND-TRIP TICKETS TO PARIS, FRANCE! It is our mission to make sure you have an amazing time while giving to the cause. We want you to enjoy your time at the event just as much as anyone! You will also receive 2 half priced tickets ($25) for any guests of your choice.
PLEASE EMAIL IF YOU ARE INTERESTED IN HELPING.
THANK YOU!
WHAT WE ARE IN SEARCH OF:
Registration Table (Need 1 More!)
Before Event: There will be 1 training before May 9 on the handbid event software. Login credentials and user manuals will be sent out before event.
At the Event: Run checkin table starting at 7pm. There will be 4 separate lines (VIP, Pre-Registered, and 2 lines for At-Event-Registration). Pre-capture their credit card information and assign everyone a silent auction number. After registration, the registration table will be the main point of information for people, so generally answering questions will be the job. Ashley, our operations manager, will hang out a lot around registration to make sure everyone has the answers they need. At checkout, they will do final checkout and send silent auction runners to pick up the items they've won.
Breaker for Registration Table (Need 1 out of 1 Volunteers)
Before Event: There will be 1 training before May 9 on the handbid event software. Login credentials and user manuals will be sent out before event.
At the Event: Extra Registration Person to Help at Registration. If answers are needed at registration booth, this person can run to find Ashley to get them. Give each of 4 registration people a 30 minute break during event & then take a 30 min break yourself. At checkout, be the main person sending Silent Auction runners to get the items at the needed tables.
Silent Auction Table (Need 3 out of 5 Volunteers)
Before Event: There will be 1 training before May 9 on how to help the patrons bid on silent auction items on their apps or how you can help them with the iPads at the tables. There will be one silent auction run through also prior to May 9th, so everyone understands the items, where they are set up and what is at your table. May be able to combine these into 1 evening.
At the Event: Be in charge of 1 of the 5 silent auction tables. Answer questions from patrons, help anyone who needs help with the online bidding process, mention items from your table to those looking. Each Silent Auction Person will get a 30 minute Break before 10pm when the auction closes. Then during the last hour, will stay at your tables to distribute the items to "runners" who will collect items for the winning bidder.
Breaker for Silent Auction Tables (Need 1 out of 1 Volunteers)
Before Event: There will be 1 training before May 9 on how to help the patrons bid on silent auction items on their apps or how you can help them with the iPads at the tables. There will be one silent auction run through also prior to May 9th, so everyone understands the items, where they are set up and what is at your table. May be able to combine these into 1 evening.
At the Event: Help with greeting guests for first hour, give 30 minute breaks to all silent auction table volunteers, take 30 minute break yourself and then help out with assigning runners to items since you'll be more familiar with what is where.
Food Runners/Bussers (Need 4 out of 6 Volunteers)
OST will not be responsible for washing bar glasses this year, so already that cuts down the workload from last year.
Before the Event: No training is needed. Might need to do food prep the day ahead of time if required. We'll no after donations are finalized.
At the Event: Food Prep & Plating, Keep Buffet Table Full, Bussing Around the Room (plates, cups, etc). Each person will get a 30 minute break during the event.
Breakers for Food Runners/Bussers (Need 1 out of 1)
Before the Event: No training is needed.
At the Event: Give 30 minute breaks to all food runner/bussers & take 30 minute break yourself.
Card Dealers (Need 4 out of 9)
Before the Event: Training on Dealing the Games and how the chip count papers & buy-back ins will work, also how the chip count winner will be calculated.
At Event: Deal Poker or Blackjack. Dealers will Rotate at Tables. When someone comes to the table with a chip count ticket, exchange that for chips, when they leave the table, count their chips and send them away with a chip count ticket. If someone needs buy-back in, flag down the Pit Boss to make transaction. At certain time, collect all chip counts at your table & turn into Pit Boss for calculation. Every dealer gets a 30 minute break.
We will have PERKS-O-PLENTY for you, including FREE DRAFT BEER FROM ODELL'S JUST FOR YOU, food, special surprises, gifts, show tickets, and more. YOU ARE ALSO ELIGIBLE TO BUY RAFFLE TICKETS TO WIN 2 ROUND-TRIP TICKETS TO PARIS, FRANCE! It is our mission to make sure you have an amazing time while giving to the cause. We want you to enjoy your time at the event just as much as anyone! You will also receive 2 half priced tickets ($25) for any guests of your choice.
PLEASE EMAIL IF YOU ARE INTERESTED IN HELPING.
THANK YOU!
WHAT WE ARE IN SEARCH OF:
Registration Table (Need 1 More!)
Before Event: There will be 1 training before May 9 on the handbid event software. Login credentials and user manuals will be sent out before event.
At the Event: Run checkin table starting at 7pm. There will be 4 separate lines (VIP, Pre-Registered, and 2 lines for At-Event-Registration). Pre-capture their credit card information and assign everyone a silent auction number. After registration, the registration table will be the main point of information for people, so generally answering questions will be the job. Ashley, our operations manager, will hang out a lot around registration to make sure everyone has the answers they need. At checkout, they will do final checkout and send silent auction runners to pick up the items they've won.
Breaker for Registration Table (Need 1 out of 1 Volunteers)
Before Event: There will be 1 training before May 9 on the handbid event software. Login credentials and user manuals will be sent out before event.
At the Event: Extra Registration Person to Help at Registration. If answers are needed at registration booth, this person can run to find Ashley to get them. Give each of 4 registration people a 30 minute break during event & then take a 30 min break yourself. At checkout, be the main person sending Silent Auction runners to get the items at the needed tables.
Silent Auction Table (Need 3 out of 5 Volunteers)
Before Event: There will be 1 training before May 9 on how to help the patrons bid on silent auction items on their apps or how you can help them with the iPads at the tables. There will be one silent auction run through also prior to May 9th, so everyone understands the items, where they are set up and what is at your table. May be able to combine these into 1 evening.
At the Event: Be in charge of 1 of the 5 silent auction tables. Answer questions from patrons, help anyone who needs help with the online bidding process, mention items from your table to those looking. Each Silent Auction Person will get a 30 minute Break before 10pm when the auction closes. Then during the last hour, will stay at your tables to distribute the items to "runners" who will collect items for the winning bidder.
Breaker for Silent Auction Tables (Need 1 out of 1 Volunteers)
Before Event: There will be 1 training before May 9 on how to help the patrons bid on silent auction items on their apps or how you can help them with the iPads at the tables. There will be one silent auction run through also prior to May 9th, so everyone understands the items, where they are set up and what is at your table. May be able to combine these into 1 evening.
At the Event: Help with greeting guests for first hour, give 30 minute breaks to all silent auction table volunteers, take 30 minute break yourself and then help out with assigning runners to items since you'll be more familiar with what is where.
Food Runners/Bussers (Need 4 out of 6 Volunteers)
OST will not be responsible for washing bar glasses this year, so already that cuts down the workload from last year.
Before the Event: No training is needed. Might need to do food prep the day ahead of time if required. We'll no after donations are finalized.
At the Event: Food Prep & Plating, Keep Buffet Table Full, Bussing Around the Room (plates, cups, etc). Each person will get a 30 minute break during the event.
Breakers for Food Runners/Bussers (Need 1 out of 1)
Before the Event: No training is needed.
At the Event: Give 30 minute breaks to all food runner/bussers & take 30 minute break yourself.
Card Dealers (Need 4 out of 9)
Before the Event: Training on Dealing the Games and how the chip count papers & buy-back ins will work, also how the chip count winner will be calculated.
At Event: Deal Poker or Blackjack. Dealers will Rotate at Tables. When someone comes to the table with a chip count ticket, exchange that for chips, when they leave the table, count their chips and send them away with a chip count ticket. If someone needs buy-back in, flag down the Pit Boss to make transaction. At certain time, collect all chip counts at your table & turn into Pit Boss for calculation. Every dealer gets a 30 minute break.
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