Volunteer & Events Coordinator wanted at Fort Collins MoA

POSITION TITLE:

Volunteer & Events Coordinator

REPORTS TO:

Executive Director

JOB BRIEF:

The Volunteer & Events Coordinator plans, manages, coordinates and evaluates all special events and volunteer initiatives as well as marketing research and implementation.

ESSENTIAL JOB FUNCTIONS:

• Manage and schedule special events (on and off-site), receptions, gallery rentals and creates event themes, event budgets, logistics, and pricing.
• Create and maintain an event schedule as well as a timeline and checklist of responsibilities.
• Create and maintain a calendar/timeline and budget for promoting and marketing events.
• Prepare and execute contracts and rental agreements. 
• Create an atmosphere around each event that is appealing to community members, donors, and sponsors.
• Coordinate all set-up, catering, food purchases and cleanup activities for museum events and rentals
• Coordinate with General Manager on preparing special events paperwork for permits
• Attend all special events
• Schedule, train and recruit all volunteers for front desk management, installations, and general museum events
• Create volunteer handbook, training for volunteers and build the program
• Send weekly emails to inform volunteers of opportunities and needs
• Update volunteer schedule book and information as needed
• Attend all Masks committee meetings and other committee and staff meetings as required
• Update visitor log tallies and zip code log tallies
• Research and book artists for lobby exhibition space (with oversight by Executive Director)
• Marketing and Outreach
  • Update all community calendars with exhibition, programming and event information
  • Upkeep of advertising plan and all advertising costs for local, regional and national publications
  • Archiving of all exhibitions and events press and materials
  • Coordinate the purchase of merchandise for exhibitions
  • Perform other duties as assigned.

REQUIRED QUALIFICATIONS:

Previous experience developing and working on special events such as receptions, dinners, galas.  Must be a team leader and self-starter.

 

PREFERRED QUALIFICATIONS:

Excellent telephone and interpersonal skills.  Ability to delegate, and close attention to detail.

COMPETENCIES/SKILLS:

Advanced verbal and written communication skills, familiarity with various computer applications (PowerPoint, Outlook, Word, Excel). Should be creative with an ability to think outside the box and envision the whole picture as well as the detail work of logistics.

HOURS: 

32.5 hours per week. Additional hours may be required during special events as well as possible weekend hours on occasion.

SALARY/BENEFITS:

Salary: $23,000 a year. Sick time and vacation time included with this position. 

TO APPLY:

Please send a resume, cover letter and three references to: ftcma201@gmail.com by Sunday, May 17^th at 5:00pm.